Key Summary:

We are looking for a friendly, energetic, and professional Receptionist to be the welcoming face of our client's office. Reporting to the Office Manager, this role provides administrative support across all departments, maintains efficient office workflows, and plays a key role in keeping daily operations running smoothly.

Key Responsibilities:

• Greet and assist visitors, providing a professional and welcoming first impression.
• Answer, screen, and direct incoming phone calls.
• Manage all incoming and outgoing mail and courier packages.
• Complete office errands, including bank, post office, and supply runs.
• Order, track, and replenish office stationery and supplies.
• Maintain cleanliness and organization of common areas, including the kitchen.
• Prepare, organize, and maintain filing systems for all departments.
• Take accurate meeting minutes and distribute them promptly.
• Assign, track, and maintain fuel cards, wash cards, and other shared resources.
• Enter and receive purchase orders in coordination with purchasers.
• Work with purchasers, project managers, and field staff to ensure accurate invoice coding.
• Review, code, and process invoices for payment, ensuring proper approvals.
• Complete vendor credit applications and collect EFT details as needed.
• Respond to vendor inquiries and reconcile monthly vendor statements.
• Process and file corporate credit card statements.
• Assist with booking travel and accommodations.
• Create and manage daily project tickets.
• Provide general administrative support to all departments as required.