Role Summary:

We are excited to announce an exceptional opportunity for an Office Administrator on behalf of our client. This pivotal role is designed for a proactive individual who will play a key part in ensuring the smooth operation of the Fort St. John office while fostering collaboration with the Head Office in Nanaimo, B.C. The successful candidate will have the opportunity to contribute to an engaging workplace by ensuring that all documentation is completed accurately and efficiently.

Key Responsibilities:

• Provide critical support to the Director of Operations and management team to ensure the timely and precise completion of paperwork for submission to Head Office.
• Maintain and manage job tracking spreadsheets with attention to detail.
• Perform essential office functions, including answering a multi-line phone, taking messages, sorting incoming mail, and overseeing the dispatch of courier packages.
• Manage and oversee the inventory of general office and safety supplies to ensure a well-equipped workspace.
• Process and post accounts payable purchase orders with accuracy.
• Prepare and complete employee expense reports promptly.
• Assist with coding and processing of credit card receipts to maintain financial accuracy.
• Coordinate accommodations for work crews, ensuring their needs are met effectively.
• Contribute to the preparation of quotes for services, demonstrating initiative and support.
• Lead payroll preparation efforts, ensuring timely and accurate processing.
• Organize and supervise safety documentation received from the field, guaranteeing all submissions are complete and compliant.
• Update and maintain safety training records to support a safe and informed workplace.
• Demonstrate professionalism and confidentiality in all interactions and tasks.
• Welcome new challenges and engage in various projects as assigned, contributing to an innovative team environment.
• Undertake additional responsibilities as directed by the Director of Operations, Director of Office Operations, or Controller.