About the Opportunity

Our client is seeking a highly organized and resourceful Office Administrator to support day-to-day administrative operations and contribute to the overall efficiency of a busy office environment. This position plays an important role in maintaining workflow processes, coordinating internal documentation, supporting operational teams, and ensuring office activities run smoothly.

The successful candidate will be a detail-oriented professional who enjoys working in a fast-paced setting, takes initiative, and can effectively manage multiple priorities while maintaining a high level of accuracy and professionalism.

Key Responsibilities

Administrative Operations

• Coordinate daily office activities to ensure efficient workflow and administrative support.
• Manage incoming calls, messages, correspondence, and general inquiries.
• Organize and maintain electronic and physical records, ensuring documentation is accurate and current.
• Support leadership and operational teams with administrative tasks and reporting requirements.

Financial Administration

• Assist with accounts payable functions, including purchase order processing and document verification.
• Compile and prepare employee expense submissions.
• Support receipt collection, expense coding, and tracking activities.
• Contribute to payroll data preparation and related administrative processes.

Coordination & Logistics

• Arrange accommodations and travel-related requirements for field personnel when required.
• Assist with preparing service proposals, quotes, and supporting documentation.
• Maintain tracking systems, spreadsheets, and operational records to support project activities.

Safety & Compliance Administration

• Monitor and organize safety documentation received from field teams.
• Maintain employee training records and ensure administrative compliance requirements are up to date.
• Support company initiatives that promote a safe and compliant workplace.