Position Overview

We are currently seeking a highly organized Executive Assistant to support senior leadership on behalf of one of our clients, providing seamless, high-level administrative support during a transitional period.

The position will primarily be based out of the client’s office (approximately 4 days per week), with 1 day per week working from a corporate office in Fort St. John.

Key Responsibilities

• Provide administrative support to senior leadership, including an Interim Executive and executive leadership team
• Manage complex calendars, scheduling meetings, and coordinating travel and itineraries
• Act as a key liaison between leadership and internal/external stakeholders
• Screen and prioritize incoming requests, ensuring efficient use of leadership time
• Draft and manage correspondence on behalf of the executive team
• Coordinate meetings across departments and leadership offices
• Maintain a high level of discretion and confidentiality in all interactions
• Support general office coordination and workflow efficiency
• Maintain organized filing systems (digital and physical) for records and documents
• Support document preparation, formatting, and editing using Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Assist with data entry, record keeping, and tracking of key information
• Coordinate office logistics, supplies, and general administrative needs
• Support onboarding logistics or coordination activities as needed
• Assist with expense tracking, invoice coordination, and basic administrative financial tasks
• Ensure smooth day-to-day office operations and provide ad hoc administrative support as required
• Handle sensitive information with a high degree of discretion and confidentiality
• Work effectively under pressure, managing multiple priorities and tight deadlines